Essential Terms

Click below to view definitions.

Community Association

Community Association

An organization of people working together for the common good of a planned community containing single-family homes, townhomes, condos, and/or mixed-use properties. Made up of an elected board of directors, HOA’s are responsible for maintaining a property’s common areas and enforcing the policies established in the community’s governing documents. Homeowners association membership is mandatory for properties residing within one’s jurisdiction.

Association Management Company

Association Management Company

A company that provides a variety of managerial services to different community associations. Association management companies will work with developers and HOA boards to manage their properties ensuring that needs are met 365 days a year. Different services may include: Board member training, lifestyle event organization, administration, financial management, facility maintenance, consulting, Board/annual meeting attendance and marketing.

Click here to see all the ways in which Neighborhood Management can help your association!

Community Association Manager

Community Association Manager

An individual appointed by the Association Management Company to work closely with a community’s Board of Directors in making sure the community is run smoothly year-round. Managers assist the Board with a variety of tasks including, but not limited to: compliance, advising homeowners on community rules and happenings, attending Board/annual meetings, coordinating facility maintenance, budgeting, and organizing gatherings.

Governing Documents

Governing Documents

A set of documented rules that dictate how a community association operates.
Typically included in an association’s governing documents are:

  • Articles of Incorporation – short documents that establish the community association as a legal entity.
  • Bylaws – procedures on how a community and its association will be run.
  • Declaration of Covenants, Conditions, and Restrictions (CC&Rs) – documentation describing the rights and responsibilities of homeowners and the community association.
  • Rules and Regulations – state regulations and HOA established rules that determine certain allowances and functions of a community.
  • Community Plats – illustrations that divides a community into lots and common areas.
Assessments

Assessments

In order to maintain a well-functioning community, dues and maintenance fees are required. These fees cover exterior maintenance, landscaping, utilities, recreation facilities, and more. They also include reserves for future big-ticket items like roofs, hot water heaters, and repaving.

Architectural Review Committee (ARC)

Architectural Review Committee (ARC)

Also known as the Architectural Control Authority (ACA), this group of individuals reviews homeowner applications for exterior modifications and additions to a residence. Their primary purpose is to preserve the character and structural integrity of a community by ensuring guidelines are followed.

ACC Application

ACC Application

Also known as an ARC Application, a community association requires homeowners to fill out this form and attach supporting documents detailing proposed plans when they wish to make any sort of exterior modifications to their home.

To learn more about submitting an ACC application for your community visit our Property Modifications page.

Resale Certificate

Resale Certificate

Documentation needed by homeowners selling their properties that provides a copy of your community association’s governing documents, insurance policies, financial reports, and violations currently affecting the property to prospective buyers.

We process all of our resale documentation through HomeWiseDocs.

Refinance Certificate

Refinance Certificate

Documentation needed by homeowners looking to refinance their home. These documents detail the association’s insurance, financials, and a homeowner’s statement of account.

We process all of our refinance documentation through HomeWiseDocs.

What We Do

At NMI we are skilled in planning for success.

We know the kind of lifestyle today’s homeowners want and how to create it. Click below to discover how Neighborhood Management can help your community flourish.

two ladies looking at blue print or floor plan of a house home pointing out to the distance wearing white hard hats looking for resouces

In The Know with NMI

October 4, 2017
pumpkin, landscaping, landscape services, hoa management

Water, Plants, and Pumpkins – Oh My! How to best care for the plants in your garden and HOA!

We’d like to share a newsletter from our friends over at Greater Texas Landscape! They’re resident experts on how to best care for your garden. Contact […]
September 25, 2017
hoa board, association management, hoa management, association board

What Your Association Management Company Does for You

As a recognized homeowners association, communities often have an association management company to help their HOA run smoothly. The management company works closely with a board made […]